Before getting started in CVMS, someone from your organization should: Enrollment can be initiated at https://covid-enroll.ncdhhs.gov. Complete the information for the Organization Administrator (Section A) in the CVMS Provider Enrollment Portal. Interim Provider Guidance for Vaccinating North Carolinians provides administrative guidance on vaccinating eligible North Carolinians (updated April 30, 2021), Summary of Interim Provider Guidance for Vaccinating North Carolinians (Updated April 30, 2021), Summary List of User Guides, Previously Recorded Training Sessions, and Upcoming Training Schedule. For COVID-19 questions call 1-888-675-4567, https://covid19.ncdhhs.gov/vaccines/providers/covid-19-vaccine-management-system-cvms, COVID-19 Vaccine Management System (CVMS), North Carolina's Strategy to Combat COVID-19, Summary of Interim Provider Guidance for Vaccinating North Carolinians, CVMS HCP Onboarding and Recipient Bulk Submission User Guide, How to Submit a Ticket Through the CVMS Help Desk Portal - Provider User Guide, How to Submit a Ticket Through the CVMS Help Desk Portal - Recipient User Guide, Recipient Registration and COVID-19 Vaccine Administration Form, People living or working in North Carolina, Allocate vaccines to health care providers with capacity to store and handle the vaccines, Send vaccine supply where needed in priority, Identify and prioritize the most vulnerable population, Attend a live CVMS Provider Enrollment Training Session (, Identify a single point of contact to answer employee questions and collect any feedback to share with NCDHHS COVID-19 Vaccine, Register for an account on the portal by clicking 'register' in the top right corner, Type in your first name, last name, business e-mail, and your registration code, The registration code is your provider PIN (i.e. DHHS RPA. Organization Administrator or Vaccine Coordinator or Location Manager. CVMS Provider Enrollment Portal. The back-up is the second point of contact after the Primary Vaccine Coordinator for a specific location. If you are responsible for multiple locations for your organization, you will be able to switch locations within the CVMS Provider Portal to view and manage vaccine inventories for each location. If the data is correct, click Create Records. Once your First Location Manager has been granted system access to the CVMS Provider Portal, they will receive an email with instructions on how to complete account set-up. Raleigh, NC 27699-2000 For questions or to update your ... by uploading their information into the CVMS Provider (or Organization) Portal. 1. Populate your first name, last name, business e-mail, and your registration code Through CVMS, North Carolina health care providers are able to: Invite their employees to register for vaccination, Additional information on CVMS:What's New in Release 4.1 (PDF) 02/16/2021, What's New in Release 4.1 (mp4) 02/16/2021. This system allows for vaccine providers in North Carolina to submit cases or inquiries regarding COVID-19 vaccines. FRIDAY, JANUARY 29, 2021 UNITED STATES DEPARTMENT OF HEALTH AND HUMAN SERVICES ISSUES NEW PREP ACT DECLARATION AUTHORIZING QUALIFIED HEALTHCARE PROVIDERS TO PRESCRIBE, DISPENSE, OR … NC DHHS Vaccination Dashboard. Raleigh, NC 27699-2000 NC DHHS Interim Provider Guidance for Vaccinating North Carolinians. This does not include CCNC ServiceNow requests. Confirm registered recipient is eligible to receive the vaccine by validating their priority and eligibility status as listed in CVMS. Receiving an Inbound Vaccine Transfer – If you are receiving an inbound transfer from another location, review the inbound transfer page for status updates. Providers should enter the data captured offline into the CVMS as soon as possible when the CVMS is back online or providers have access to a connected device. Sign up for updates by texting COVIDNC to 898211. Please keep it for your records. Invite their employees to register for vaccination. The HCP searches for the recipient in the CVMS Provider Portal by their name, date of birth or email address. The University will not have access to that registration information. The state of North Carolina does not require proof of identity, photo ID, Social Security Number or proof of insurance to proceed with vaccination. Create your two vaccine (appointment) supply records for first and second dose appointments – The first time you use the scheduling feature for a location, you’ll need to create two vaccine (appointment) supply records. You will need to create a new line in the template for each location. Due to high volume of applications, there may be a delay in response. It is very important to ensure accurate data entry when processing a new COVID-19 vaccine inventory shipment. Providers that are first time users of the CVMS Help Desk Portal will have to follow the steps below: 1. Once all required fields are completed for Section B (Step 2), the Vaccine Coordinator must: Upon completion of Section B, the organization's CEO and CMO will receive a welcome email to register and access the CVMS Provider Enrollment Portal to: The CEO and CMO signatures are required at completion of sections A and B. CVMS Data Flow Options. Step 6 - How do I navigate the CVMS provider portal? 1. Automate vaccine administration data exchanges with CVMS NCVR SFTP. Hospital/LHD. Submitted applications undergo an extensive approval process by NCDHHS. CVMS Provider Portal Log In and Getting Started User Guide. matches the information used to register for an NCID. Please download the following printable files: For the vaccine inventory levels, a team member must capture the required data elements identified in CVMS Inventory Levels Form. Route - intramuscular (IM) or subcutaneous (SQ), On behalf of clinician statement, if applicable, Navigate to the Vaccine Administration summary page, click on “Book Second Dose”, Or navigate to the Appointment tab, search for the recipient, and click on the toggle at the end of the row and select“Schedule Second Dose”, The recipient will be notified by email or by text message if they selected to receive notifications this way for the first dose appointment, Print and provide the CDC COVID-19 Vaccination Record from the CVMS, Share timing requirements for second dose, First reminder: 24 hours after first dose, Second reminder: One week after first dose. For recipients with a mobile phone and email address: For recipients who do not have access to a mobile phone or an email address: 2) Confirm recipient identity and vaccine eligibility Track COVID-19 vaccine administration. You will then be able to view and edit your location record. If you do not receive the registration email, you should email CVMS-Help@dhhs.nc.gov for help. Providers that are first time users of the CVMS Help Desk Portal will have to follow the steps below: 1. To see all your Shipment Records, you will have to switch to the All Shipment Records list view. Make sure this adds up to the current vaccine stock. Register for an account on the portal by clicking 'Register' in the top right-hand corner 2. Method 2: Enter the appointment confirmation number under the Recipient Check In tool and click Go. Information to support health care providers in managing and administering the COVID-19 vaccine. Please expect up to two business days for NCDHHS to process your file. This email is confirming your registration with the state. NCA650001) which can be found on the packing lists received with your Vaccines For Children shipments, or in the top right-hand corner of a wasted/ expired report generated from the North Carolina Immunization Registry (please add “NCA” to the front of the six digit PIN#), For providers who are not enrolled or may not have a PIN, you may use the following generic PIN to register: VAC2021, You will receive an e-mail with your username and temporary password to log into the portal and submit helpdesk cases, Upon login, you will be able to submit helpdesk cases via the intake form, Your cases will be routed to the appropriate team and you will receive an e-mail notification with notes once the case has been resolved, The COVID-19 Vaccine Provider Help Center is available for providers and organizations to call and receive live support for COVID-19 vaccine and CVMS questions, issues, or requests. 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